Law Firm Office Services Coordinator - Downtown Portland

Radler White Parks & Alexander LLP seeks a bright, self-motivated Office Services Coordinator. We are a boutique law firm specializing in real estate and land use, and this role is paramount to our day-to-day operations. It requires reliability, excellent attention to detail, and positive communication skills.

Our ideal candidate is a team player who also enjoys working independently. We provide a fun, dynamic workplace with excellent pay and benefits. Prior law firm experience is desired but not required.

Applicants should be proficient in MS Office. Knowledge of Worldox, PracticeMaster, Tabs3 and Adobe Dreamweaver is a plus, but more importantly is a desire to learn and master new programs.

Responsibilities include:

Facilities Support – your dependability ensures the office runs smoothly every day

• Open and close office daily; maintain reception area

· Greet clients and guests; escort to conference room or designated offices

• Answer and transfer incoming calls
• Pick-up, sort, and distribute mail and deliveries
• Order, maintain, and oversee office supplies inventory
• Set up and clean conference rooms
• Stock and clean kitchen daily

Client Filing and Database Support – your attention to detail ensures we manage our client relationships effectively

• Input client data; run conflict checks; generate reports
• Update client/contacts database
• Close, delete, move and transfer client files
• Audit practice management database for missing data and duplicates
• Scan and file documents

Event Planning Support – your planning skills help us and our clients have fun

• Coordinate meals for on-site meetings
• Set up and clean up for on-site events
• Event planning and execution for off-site events and parties

Marketing Support – your follow-through makes sure our website is interesting and current

• Assist with website maintenance and updates
• Assist with marketing materials and promotional mailings

Project Support – your organizational skills enhance the efficiency of our operations

• Provide administrative, organizational and project management support for the Chief Operating Officer and others, as requested
• Identify and implement areas for improvement

Hours are Monday-Friday, 8:30 a.m. to 5:30 p.m.

The firm offers competitive pay and health benefits, flexible spending accounts, generous paid time off, paid holidays, and a 401(k) plan with employer contribution.

Compensation: DOE

Please send resume, cover letter, and compensation requirements to Lainie Decker, Chief Operating Officer, at ldecker@radlerwhite.com. We are a diverse group of professionals committed to a positive environment for all. Learn more about our terrific firm at radlerwhite.com.